Business Data Services and Business Data Solutions

data room software

Why data room software is tailored for business owners who want to right manage their company?

The range of risks that companies are exposed to in case of leaks is from administrative to criminal liability. Financial losses, loss of reputation are the most serious risks that can jeopardize the continued existence of a business. Check why data room software is tailored for business owners who want to properly manage their companies in the article below.

How to Manage Your Company Rightly with the Data Room Software?

Reputation costs, an instant drop in all indicators, and financial losses, an outflow of users to competitors, attacks on customers – the consequences of these incidents are in most cases, critical for any business. The situation can be exacerbated by fines and sanctions from regulatory authorities, lawsuits, and other troubles. The one and only right solution is the data room software.

Data room software is a global provider of secure file sharing. Since then, the main goal of its work is to provide not only the safest but also a simple, convenient and uninterrupted audit process. The best data room providers are trusted by investment banks and companies working in the fields of corporate financing, investment banking, law, real estate, energy, IT security, and others.

A virtual data room is a secure online data repository used to store and distribute data and can be found at Virtual data rooms are used when there is a need for strict confidentiality of data, with the possibility of their distribution to a large number of users.

The use of a data room solution will allow us not only to see previously undiscovered hacking facts but also to track network attacks in real-time, including the launch of malware and hacker tools, the exploitation of software vulnerabilities, and attacks on a domain controller. This approach will significantly reduce the time of the intruder’s covert presence in the infrastructure, thereby minimizing the risks of leakage of important data and disruption of business systems and reducing possible financial losses from the presence of intruders.

How to Find the Best VDR Solution for My Company?

Looking for a virtual data room checklist? When it comes to properly vet virtual data rooms, companies need to consider many factors. Not only do they need to ensure that the technical aspects of a virtual data room (VDR) solution meet their needs, but they also need to ensure that legal and compliance requirements are addressed.

VDR is built on the principle of maximizing the benefits of a centralized architecture, i.e., reasonable consolidation of the main information, software, and technical support in a common data center. Such a system has gained the greatest popularity and prevalence among legal and consulting companies. And many other industries can benefit from VDRs, such as:

  • Legal, banking, real estate, technology, finance, and more, as they work with documents in a long, meticulous, and painstaking manner.
  • Scrolling through lets you jump to the next document in a folder directly from the document you’re currently viewing. This will save you a lot of time if you need to review hundreds of documents.
  • The data room can be used on any Windows, Apple iOS, and Android devices and platforms.

This list of cases is not meant to be limiting, but only some of the options where the VDR solution can be useful. In general, the product is applicable when any need arises for interacting with documents, ensuring collaboration, and delimiting access rights.

Board of Directors, Board Member Software for Private & Public Companies

Board management software solutions are designed to provide the possibility of organizing and holding meetings of collegiate bodies in electronic form. This article will explain what benefits private and public companies can get using board software. 

How does the board of directors come to the board software?

Modern private and public companies are constantly confronted with changes. There are always new competitors, and new business models are emerging. The leaders must therefore be vigilant and energetic. It means that they have to be informed in real-time as broadly and as deeply as possible and necessary, but also have to be able to act much more flexibly because we are all much more mobile than we used to be. Therefore, the modern board of directors must make the best use of their time. 

Following, organizations have realized the additional free time that executives and company secretaries can gain simply by switching to a more efficient system for collaboration and content delivery is highly beneficial. Canadian consulting and executive search agency Korn Ferry released research in 2014 that found non-executive board members spend up to 304 hours a year on administrative tasks. The conclusion is the following: companies want to make the work of their executives more efficient, effective, and intuitive. Before participants gather for a board meeting, they must already have had the opportunity to read all the pieces on a secure portal. In this way, board portals enable better and faster decision-making in companies. In addition, the possibility of virtual meetings makes it more attractive to recruit talented executives worldwide.

Reasons to use board software

So, the board portal helps members of collegiate bodies of large distributed organizations to make quick and, at the same time, balanced decisions remotely and control the progress of their implementation. If you choose the board portal for organizing board meetings, you get the following advantages:

  • Increasing board of directors’ efficiency. The boards benefit from reducing the consumption of resources to achieve the project’s goals, accelerating its implementation, and accumulating experience gained during the implementation of the project and its use in the future. Managers are relieved of routine reporting activities, which allows them to focus on implementing strategic initiatives and variance management, not the operational control of each project, which, in turn, makes it possible to control the implementation of a large number of tasks easily.

  • Improving information exchange between board members. It reduces the cost of storing and transferring information between project participants while reducing the time required for the necessary approvals. The board members can obtain a complete and objective picture of the current state of affairs in the business, the effectiveness of investment investments, and the productivity of investments.

  • Improving the quality and speed of making managerial decisions. The boards can easily prioritize limited resources, see areas of inefficient spending, and take appropriate action. Simplification of the analysis of possible consequences and risks of investment projects from the redistribution of resources in various areas of investment.

  • Improvement of control functions. Systematic project management in the boardroom allows you to evaluate both project and non-project tasks of board members, which gives a holistic view of the use of company resources.

  • Increasing competence and interaction within the team. Successful joint work contributes to the exchange of experience between board members. The establishment of communications heals the psychological climate, promotes faith in their strength, and encourages people to creatively search for more perfect ways to achieve collectively significant goals.

board portal software

What Board Portal Features Are Important to Look for?

Do you want to hold board meetings, team conferences, or business video conferences in which all invitees can take an active part? Organize board portal meetings, as well as communicate with each other in real-time.

What Are the Most Important board portal features?

During the remote period, many teams went home, while the need to work had not disappeared. To work from home, you need the right tools: multifunctional applications for document processing and communication. We figure out which board portal features are best suited for a home office.

In the modern world, team members can be not only in the office but also on the other side of the world. But even within the same office, it is not always easy to establish collaboration. Differences in approach to work, differences in priorities, tools, and time zones can become obstacles – as a result, even the best teams can find it difficult to build effective communication. In addition, important documents, meeting notes, and interesting ideas are stored on individual computers. As a result, no one is happy with wasted efforts and constantly arising misunderstandings.

Grant and revoke access rights for conference participants with the board portal features:

  • Appoint speakers.
  • Organize private chats.
  • Moderate discussions with the ability to block and unblock selected members.
  • Take full control of the situation by disconnecting participants from the conference if necessary.
  • If you want to have more control over your employees, you can turn on a feature that allows you to automatically take screenshots to make sure everyone is completing their assigned tasks.
  • A list of tools for organizing effective teamwork on projects or for daily activities.
  • Systems allow you to quickly establish communication between team members, plan activities, distribute tasks and control the result.
  • The section includes CRM, mail services, instant messengers, task management systems, time trackers. report and document generators, as well as much more.
  • Work in cross-platform mode from the cloud or locally.

Board Portal and the Importance of Its Features

A board portal is a handy tool with a beautiful interface that makes it easy to keep track of team time and your own time. A virtual board portal is great for logging data to create timesheets, estimated hours for billing, and data analysis information to identify areas where productivity needs to be improved while measuring office and staff performance.

The board meeting software is one of the most popular document collaboration tools. Users can add editors to the files they need by simply providing another user’s email address. You can get the right not only to view the document but also to edit it.

Collaboration with other users requires the following board portal features:

  1. Shared storage OneDrive for work and school, SharePoint, and SharePoint Server, are shared storage areas that allow for co-authorship.
  2. Applications that support collaborative Word and PowerPoint on all devices and versions higher than Office 2010 support collaborative. A combination of Excel mobile apps and the latest version of Excel for Microsoft 365 is supported.
  3. Suitable document. Collaborative formatting is only supported in modern file formats, including .docx (Word), .pptx (PowerPoint), and .xlsx (Excel).
  4. Editing permissions. All authors must have permission to read and modify documents.

Share your desktop, show presentations, or collaborate on documents with colleagues right during the conference! Based on your tasks, you can broadcast the entire screen, a separate application window, or a browser tab so that your interlocutors see only the information they need.

software due diligence

Commercial due diligence checklist

In the business environment, it is highly recommended to select the most trusted tools that can increase productivity and help businesses for further development. Today we have prepared one of the most appropriate pieces of information about the commercial due diligence checklist, data room due diligence, financial business, and investment deal. Save your time and resources as everything required is gathered in one place.

Let’s start with a commercial due diligence checklist that helps not to forget about important business deals and structuralize the whole working environment. Besides, it helps to make complete analyzes and present all information about the company’s wealth, its weak and strong sides, etc. Commercial due diligence checklists consist of such information as:

  • General information about business shows its goals and essential concepts that are inside the corporation;
  • Management and employees- this type of information shares comprehensive information about the whole team;
  • Products and service- gives complete understatement of how employees work during the whole working routine and how they make various products.

Use commercial due diligence checklists and make an informed choice

There is no doubt that during the working environment it exists various processes, that employees have to take under control, especially with documents. However, it can be a challenging moment for them. IN order to save time and have remote work, you can use appropriate data room due diligence that is suitable for every business. Inside this data room due diligence, every file will be highly protected, and employees can have access at any time. Mostly, this tool is used for secure exchange with sensitive files, and having collaborative work. These features help to achieve assignments on time and have unconventional solutions with the projects.

Especially these tools can be effective in the financial business that is in the process of changes. In order to select the most suitable tools for the financial service, you have to follow several steps. Firstly, make complete analyzes on all working aspects and technologies that are used. Secondly, figure out the weak points as it gives more chances for having complete understatement about working methods. Thirdly, compare all state-of-the-art technologies, their features, and reviews.  In this case, the financial business will be developed.

Investment deal for achieving all customer’s desires

Another crucial aspect is investment deals as all companies want to have benefited from them. In order to have successful companies, in particular, their directors and responsible managers need to be prepared and understand what clients want to have. For this reason, they have to have enough time for preparation and hear what clients want to reach.

To conclude, reach the companies potentially in short terms. Make changes for the whole working routine and share only trusted technologies for the business. We believe wholeheartedly that this type of information will help your business.

Remote desktop software

What’s the best remote desktop software for business

This review lists the best free programs for remote access and control of your computer over the Internet and explores the functionality of Chrome Remote Desktop Teamviewer.

Remote desktop software: why do we need it?

What may such programs be needed for? In most cases, they are used for remote desktop access and actions for computer maintenance by system administrators and for service purposes. However, from the point of view of the average user, remote control of the computer via the Internet or local network can also be useful: for example, instead of installing a virtual machine with Windows on a Linux or Mac laptop, you can connect to an existing PC with this OS.

As a rule, programs for remote access to a computer are in demand among two types of users. The first one wants to have remote access to control his home PC while traveling. The second are those who are members of the community, team and want to have a simple system for remote use.

With remote PC software, you can use your home computer as if you were in front of it, whether you are at the mall, the beach, or anywhere else. In fact, some remote access apps are also cross-platform, so you can control your PC using just your smartphone.

The protocol sent to the working table, which is also called simply RDP, is a chain protocol, distributed by Microsoft corporation as a simple way to restore access to your or someone else’s PC on the Internet.

Top 10 the best remote desktop software

There are many applications and programs available to remotely access your PC’s desktop. Below we take a look at Top 10 the best programs:

  1. Team Viewer
  2. Remote PC
  3. LogMeIn Pro
  4. Zoho Assist
  5. Chrome Remote Desktop
  6. Connectwise Control
  7. Splashtop
  8. Remote Utilities
  9. Screen Sharing
  10. AnyDesk

TeamViewer –a universal tool for remote user support

TeamViewer is probably the most famous program for remote desktop Windows and other operating systems. This tool is easy to use, very functional, works great over the Internet, and is considered free for private use. In addition, it can work without installation on a computer, which is useful if you only need a one-time connection.

Features available for TeamViewer remote computer management session include the following:

  • Start a VPN connection to a remote computer
  • Remote printing
  • Create screenshots and save remote desktop
  • File sharing or just file transfer
  • Voice and text chat, correspondence, switching parties
  • TeamViewer also supports Wake-on-LAN, reboot, and automatic reconnection in safe mode.

An amazingly fine-tuned and simple remote desktop technology that resists strict firewall rules and the use of NAT. TeamViewer works on all popular platforms – Windows, Linux, Mac.

Secondary Data

What is Secondary Data?

In this article, we are going to argue the definition of secondary data and conduct the secondary data analysis.

What is secondary data?

The world practice of the last decades has shown that electronic information has become the most important component of the modern market infrastructure. Free access to economic and social information is considered as one of the basic conditions for the effective functioning of a market economy in transition.

Marketing information is essential for marketing research, strategy development, and making the necessary management decisions. To facilitate and unify research, marketing information is divided into primary and secondary.

Secondary data is a set of data existing at the enterprise, publications of government agencies, specialized commercial and periodicals, and books, as well as information previously collected for other purposes. In other words, it is a kind of data, that has already been collected (and sometimes partially processed and systematized) by others and for other purposes, exists in a published form, but is suitable for use to achieve the goal set by the firm in a particular situation. Secondary data help the researcher to get acquainted with the situation in the industry, with the trends of changes in sales and profits, competitors, the latest advances in science and technology.

Secondary data has certain advantages:

  • relatively inexpensive, fast to assemble;
  • sources of information may have data that the firm itself cannot obtain (government);
  • quite reliable helps to get a more comprehensive view of the issues under consideration.

Kinds of Secondary data

Virtually all managers use secondary information to make management decisions. This type of information in turn is divided into internal and external secondary information.

Internal information is data that is collected and analyzed at the enterprise and recorded in the form of accounting and statistical reports, reports on the volume of purchases and sales, operational and current production, and scientific and technical information.

External information is published information about the state of the external environment of the enterprise (about the market and its infrastructure, the behavior of buyers and suppliers, the actions of competitors, measures of state regulation of market mechanisms).

Sources of marketing information

Among the most important types of sources of secondary marketing information are:

  • internal sources of the company: periodic reports of specialized groups of employees and departments, current information reports of departments;
  • published sources: reports of government agencies, reports of trade associations, stock exchange reports, statistical reports, scientific publications, trade journals, press releases, directories, analytical reviews, general publications;
  • other sources: suppliers, customers, consumers, competitors, intermediaries, inventors and innovators, advertising agencies, the media. A special mention should be made of the non-traditional global computer information network Internet, which will undoubtedly be one of the first used sources of information in the near future;
  • information industry: firms engaged in monitoring, auditing, consulting, marketing research, other specialized agencies, such as newspaper clipping service, advertising verification service, credit service, etc.

Primary information carriers are books (textbooks, manuals, monographs), periodicals (journals, scientific collections), optical CDs (CD-ROM), as well as unpublished materials: deposited manuscripts, dissertations, scientific reports, conference materials, reports on various areas of research, etc.


TOP 5 best free web hosting 2021

Today there are various hosting options, including free, paid (shared), or virtual hosting. We will try to help you decide on the choice and offer the best hosting options like Profreehost for your site.

Why do you need hosting?

Web hosting is a service of hosting a site on a server so that users can see it on the Internet. Hosting providers store site files on powerful computers called web servers. When users type in a site address, the World Wide Web connects them to a hosting server with all the files on your site and sends the information to their computers so that they can view the site’s pages. So, web hosting is more than just storing site files. It is also important to ensure a fast and uninterrupted Internet connection. Security, speed, stable operation, reliability – the characteristics without which it is impossible to imagine a good hosting server.

A domain name consists of a name and an “ending” such as “” or “net. hu”. The first part reflects the individuality of your company and brand. And the second part tells more standardized information, such as the type of company, from which country it is, and much more. Investing in a domain name is important for brand promotion. If it is clear, beautiful, and well-remembered, customers will find it easier for you.

It is impossible to briefly describe all the possibilities of hosting, but here are the main ones:

  • for the site
  • for email
  • for security certificate
  • for the application

Types of hosting

Most often, hosting is bought for websites. Each site requires a different amount of resources, so there are different types of hosting. Let’s look at the most popular types of hosting so that you can choose the one that suits you best. There are several types of web hosting:

  • Shared hosting

If you use shared hosting, the site is “hosted” along with other sites on the same server. They share resources (memory, disk space, etc.). A huge advantage of this type of hosting is its availability.

  • VDS / VPS: virtual dedicated server

A virtual dedicated server (VDS / VPS) stores your site’s files along with other sites, as in the previous case. But each site has its own space, and resources are not shared with “neighbors”. More independence, more control!

  • Dedicated server

This type of hosting provides maximum control, power, and privacy. Your site is the only one on the entire hosting server. No other sites are stored on it, which in many cases is an important factor in the choice.

TOP 5 best free web hosting 2021

The top five free hosting services include:

  1. 000webhost – friendly to new users and completely free of advertising
  2. Free Hosting – many features and a large amount of disk space
  3. GoogieHost – free cloud hosting on Linux, which will ensure the efficiency of your work
  4. AwardSpace – allows you to host up to four websites per customer
  5. Profreehost – unlimited disk space, websites hosting, domains, and bandwidth


What is a Data Room

What is a Data Room

In this post, we will consider what is a Data Room and the purpose of using this tool.

Why businesses choose Data Room

Lawyers who deal with M&A transactions (of course, not only them) quickly get used to the large volume of documents that need to be reviewed. Gigabytes of data are subjected to a systematic scrupulous analysis, formulations, numbers, deadlines, and obligations are carefully verified. Not so long ago, the conclusion of the deal was preceded by a “cult trip” of the buyer’s lawyers to the seller’s office to get acquainted with all the documents necessary in the due diligence process in a separate room. Technologies have made it possible to speed up the work due to the exchange of electronic versions of documents. This can be done by sending the requested files via email or using cloud storage like iCloud, Google Drive, or Dropbox. The problem with both options is security. Maybe someone didn’t know, but it’s unsafe to share important documents simply by mail or by throwing a link to Dropbox. Thus, a useful technology that solves these problems was implemented. We are talking about virtual data rooms.

The Virtual Data Room (VDR) provides secure data exchange and storage in a private corporate cloud, or within the perimeter of the organization.

The use of the data room in operations, fundraising, and overall company strategy serve as a tool for transparency and consistency.

Requirements to creating a Data Room

The main function of the VDR is to provide access to secure documents for authorized users through a dedicated website. So, there are the following requirements when setting up this software:

  • The data room must be stored in a secure folder or file-sharing You can usually use Dropbox or Google Drive, both of which are free and have great tools.
  • The data room should be organized into categories (eg legal, intellectual property, marketing, etc.) to simplify the search for documents.
  • Sharing a data room doesn’t have to be that easy. You share the information that underpins your business – everything you have built will be displayed in these documents. Reread the last sentence.

There are many ways to keep your information secure with Data Room:

  • Use secure links that only certain emails have access to (this will ensure access only to people you have personally interacted with);
  • Set expiration dates for links (5 days to a week should be more than enough, but 5 minutes or hours is clearly not enough);
  • Prevent file uploads;
  • Never grant access permanently (just don’t let someone sneak into your data room whenever they want to).